The Frugal Networker

To engage in a server consolidation project, means that you have something in mind for your business through cost savings, delivery improvement or business realignment. But, regardless of the reason, server consolidation has the side effect of lowering costs and that, in itself, is reason enough to expend the energy for such an undertaking. What about incorporating a virtualization project into the overall picture? Server consolidation is, by design and by definition, a money-saving undertaking, so why consider adding cost back into your data center with virtualization. The answer, of course, is cost savings.

The old business adage, “You have to spend money to make money,” holds true for virtualization. Virtualization will cost you money. You have to pay for host hardware, software licenses, training, network setup and possibly reworking power to the racks (if you switch to blade servers). It’s hard to see how such a large financial commitment makes financial sense but it does in terms of total cost of ownership (TCO). Consolidation and virtualization are the means to the end, which is that of cost-savings.

Exploring Server Consolidation

Server consolidation is a labor and time intensive project for you and your staff. It takes time to assess which systems have the capacity to share workloads and which ones are idle. You’ll find that the process leaves you with spare systems or ones that can be redeployed. You should plan to decommission systems that are at or near their end of life (EOL) date. Additionally, you should consider decommissioning or repurposing systems that you find to be underutilized.

Once the numbers are in on your consolidation efforts, you can then turn your attention toward moving to a virtualized infrastructure from a purely physical one. You should also consider moving toward some cloud-based services to better leverage your computing and labor resources. Virtualization coupled with cloud computing services and storage creates an “always on” environment for you and your customers. Cloud computing might also have the unexpected effect of lowering your computing overhead costs by allowing you to outsource services and labor to external providers.

Assessing Performance

Before you can do any real consolidation work, you have to gather some empirical data on your systems’ performance. Don’t take this phase of the project lightly or rush it. You need to know utilization data for each system in your inventory that’s included in the project. Focus on systems whose average utilization is below 40 percent for a first pass. Idle systems, or those that are mostly idle, are prime candidates for consolidation. Secondarily, turn your attention toward systems whose hardware is overworked. Moving workloads works both ways in a consolidation effort.

Decommissioning Hardware

Hardware within six months of EOL should be marked for decommissioning. Any other hardware not suitable as a virtual machine host or other standalone system workload (Domain controller, database server, etc.) should also join the decommission list. One of the primary purposes of a server consolidation and virtualization exercises is to minimize the number of physical systems in an environment to virtual machine hosts and a few physical workload systems.

Migrating to a Virtual Infrastructure

Moving your systems from a physical state to a virtual one is easy. For physical systems that must remain ‘as is,’ use a Physical to Virtual (P2V) conversion tool such as VMware’s Converter, Microsoft’s System center Virtual Machine Manager, PlateSpin Migrate, Quest’s vConverter or Citrix’s XenConvert. Whatever tool you use, you’ll probably want to use one that features live migration, which means that you can convert a live (running) system to a virtual machine without interruption.

Your other conversion option is to install a fresh virtual machine and setup its applications, users, domain membership and networking, while its physical counterpart is still in production. Duplicate the physical system in virtual form and then, just before switchover, copy all data to the new system, change the IP address, change the system name and then reboot. The length of the process depends on how much data you have to copy. It is preferable to keep both machines live and available until the virtual machine cutover has been verified as production ready. The physical system will have to be renamed and setup with a new IP address to maintain network integrity during the testing phase.

Considering Cloud-based Services

One of the biggest surprises to any virtualization effort is storage. It’s shocking to realize how much storage you require for your virtual infrastructure. For this reason, it’s wise to seriously investigate cloud-based storage services for your virtual infrastructure. It’s easier but often less cost effective to use private cloud storage. If you choose not to use cloud-based storage for your primary storage needs, then you should certainly entertain the use of it for disaster recovery (DR) and archival purposes.

Cloud-based services can also include application hosting or adding additional bandwidth on demand for your computing environment. For example, you can create additional virtual machines on a cloud provider site at a very low cost. Keep those virtual systems powered off until you need the extra bandwidth and only use them during peak periods, such as those high traffic times associated with promotional events. Cloud services are an excellent and cost-effective way to extend your reach at a very low comparative cost.

Reaping the Rewards

Once you’ve created your virtual infrastructure for the server consolidation move, your cost accounting job begins. Consider that a lot of the work performed by multiple groups shifts to your virtual infrastructure administrators, who typically are system administrators. This group handles the host system operations, the virtual network creation, virtual switch creation, VLAN setup and virtual machine maintenance.

Having a virtualized infrastructure also means that you’ll need fewer people managing the environment, since it’s now self-contained in its own virtual realm. You’ll need a SAN or NAS storage team, a network team and a system administrator team. Of course, your database administrators, developers and applications support won’t change but you should be able to operate with fewer primary support staff.

The principal reason for the reduction in primary support staff members is that you have only a few physical systems. For example, rebooting a physical system is risky because it can hang on a hardware error or require a ‘reseat’ in the case of a troubled blade system. There are no such problems when dealing with virtual machines. When a virtual machine hangs on boot, several actions that a system administrator may take require no direct physical intervention. It is also this location independent quality of virtualization that allows companies to outsource support to third-party companies at a lower cost compared to that of in-house employees.

Notes for Mid-sized Businesses

Don’t be intimidated by the thought of moving to a virtual infrastructure, whether you’re at the low end of mid-sized or close to the high end, virtualization has something to offer you. Consolidation and virtualization can take that overfilled server room and turn it into an efficient workspace for your commercial and internal applications. It means business agility for you so that you can respond to changing customer needs and to a business climate that is always in flux. Virtualization means that your business is also more mobile than ever before.

Should you decide to move to a cloud-based infrastructure and away from self-hosted applications, you can move your virtual machines to a cloud provider without losing any productivity or business continuity. You’re no longer tied to a single location or to a single data center. Your consolidation and virtualization efforts pay off in many ways: mobility, agility, scalability and frugality.

Summary

For many IT shops and companies, server consolidation and virtualization are different steps in the same process, although they don’t have to be. Each process can stand on its own. Server consolidation projects are common in data centers, when hardware inventories discover system sprawl or when clever administrators uncover idle systems. Virtualization activities often revolve around the desire to save money by decreasing the number of physical systems taking up rack space.

Both activities will save you money but server consolidation has a more immediate and dramatic effect on the bottom line. Virtualization can cost a lot of money but is a longer-term investment. The best advice is to request proposals from vendors and look at the numbers with the knowledge that virtualization reduces your TCO in spite of the up-front costs. Remember that fewer physical systems mean lower costs, fewer required staff members and less direct interaction with the computing environment. The time, effort and money you invest in server consolidation and virtualization pay off in ultimate savings for your company.

This post was written as part of the IBM for Midsize Business program, which provides midsize businesses with the tools, expertise and solutions they need to become engines of a smarter planet.